General Ledger

General ledger allows you to set up and change the posting accounts of your General Ledger. Posting accounts store values and balances. The General Ledger is created for maintaining the accounting entries. The GL maintained in the external system is maintained here for creating adjustment accounting entries for Nostro reconciliation.

To add General Ledger for Adjustment Accounting

  1. From PaymentGrid menu, click Settings, and then **General Ledger. General Ledger Search **page appears.

  1. Click Add. New General Ledger -- General (1/2) page appears.

  1. Select BIC (Business Identifier Code) by clicking on BIC hyperlink. The Search BIC code page appears with the list of active BICs maintained under Admin > Management > Settlement directory. You can search for a BIC code with relevant criteria and select the required BIC code. You can also input the name of the bank and select the required BIC code from the list displayed by CC-PG.

  2. Select External system code from the drop-down list of active external system codes maintained under Admin > System codes > Interface definition > Maintain.

  3. Enter an alphanumeric number in the Ledger #. This number is used as the reference number to identify the ledger. If you enter an existing external system code, BIC and Ledger # combination, then CC-PG will display an error message as Combination already exists.

  4. Input name of the ledger in Description box.

  5. GL can be classified based on Ledger type as prescribed below.

    • Assets

    • Liability

    • Income

    • Expense

  6. Click Next. New General Ledger -- Confirmation (2/2) page appears.

  1. Click Finish. General Ledger page appears. General ledger Status will display as Active.

Functions: Add, Edit, Delete, Search, Suspend, Activate

Delete: You can delete a General ledger record by clicking on Delete button. When you click on Delete button, CC-PG will ask for confirmation, on approving which the selected record will be deleted. However, you cannot delete a general ledger if mapped to any product.

Suspend: You can suspend a General ledger record by clicking on Suspend button. When you click on Suspend button, CC-PG displays an alert message. On confirmation CC-PG will suspend the General ledger. Once the General ledger is suspended, it becomes unavailable in the drop-down list. Suspended General ledgers can be activated by using Activate button.

Activate: If you want to activate a suspended GL then click on Activate button. CC-PG displays an alert message. On confirmation CC-PG will Activate the GL and Suspend button will appear in place of Activate button.

To edit General Ledger

  1. Access General Ledger page and click Edit. Edit General Ledger page appears.

Note: Except BIC, External system code and Ledger# fields, rest all other fields are editable.

  1. Click Save. General Ledger page appears with the Edited details.

Functions: Add, Edit, Delete, Search, Suspend, Activate